CONSTRUCTION OFFICE ADMINISTRATOR,
LETTERKENNY.
We are acting on behalf of our client, a long established Construction firm, with its head office based in Letterkenny Co.Donegal who have built a wide and varied portfolio in the construction industry including: Public Buildings, Manufacturing Facilities, Commercial Properties, Mixed Use Developments, Civils & Infrastructure and Residential Developments. They are looking to hire an exceptional and experienced Construction Office Administrator who will facilitate and lead office organisation and communication by performing varied administrative duties and supporting the Site and other teams.
Our client is offering an excellent opportunity for the right candidate that can implement and monitor systems and procedures to progress the company going forward, candidates should be ambitious and career progression focused.
Responsibilities
- Providing office support to our team of employees across a full spectrum of admin duties;
- Keeping well-organised and up to date files and records of business activity, and ensuring that documents are saved and referenced correctly on our system;
- Collating and saving weekly site information;
- Ensure all drawings are referenced and distributed efficiently;
- Interacting with clients, design teams, suppliers, visitors etc. either by phone, in person, email.
- Answering incoming calls and connecting with the necessary parties, and where necessary, taking phone messages and passing them on;
- Updating project directories and issuing throughout the team;
- Maintain and develop key working relationships with our Clients & Delivery Partners.
- Preparing documents by printing, copying, and scanning, as well as filing in the correct place;
- Scheduling appointments and events;
- Participating in meetings physical & virtual, sending out reminders, taking meeting minutes and chasing actions;
- Chasing the return of information from sub-contractors & suppliers, keeping info up to date
- Working closely with the accounts team with invoices and collating information.
Requirements
ü An ideal candidate will have extensive experience working in a similar capacity in a similar role preferably in a Construction office.
ü You will be numerate and analytical – able to work methodically accurately and with a high level of detail.
ü You will have a good working knowledge of Microsoft Office (Word, excel, outlook etc).
ü You will be organised and have a confident approach to dealing with your workload, and in dealing with people both face to face and on the phone.
ü You will be a self-starter able to see a task through to its conclusion.
ü Strong time management skills with an ability to prioritise
ü Able to work under own initiative, having good decision-making skills and a keen sense of responsibility
ü To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required
Desirable
- Ability to understand and interpret construction drawings and documents
- Highly literate and able to understand and interpret procurement & contractual documentation
- Previous office administrator experience is essential and construction experience would be a great advantage.
- Previous use & experience of Procore software would be beneficial.
Additional info
Job Type: Full-time; Office based role – Monday – Friday;
Salary – Neg. DOE;
Permanent Role;
Ref - VAC- 13526
How to Apply:
Please send your full and up to date CV along with a cover note or email to our multi-Sector team in order to apply for this role.
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